Accessibility in Google Docs and Slides

On Saturday morning I revealed a video about phrase artwork, fonts, and particular characters in Google Docs and Slides. Later within the day somebody Tweeted at me to “be certain the fonts are accessible.” I replied with a piece of my free Sensible Ed Tech Handbook that’s devoted to accessibility. An excerpt of that part is included beneath. 

Google Paperwork
Google Paperwork has some built-in accessibility choices that you must know the best way to allow. There are additionally some third-party Google Docs add-ons that may assist you enhance the accessibility of your paperwork.

In Google Paperwork there’s a built-in voice typing functionality. To seek out the voice typing device merely open the “Instruments” drop-down menu then choose “Voice typing.” A microphone icon will seem within the left margin of your doc. Click on it to activate your microphone then begin talking and your phrases will seem on the web page. You’ll have to converse instructions like “query mark” so as to add punctuation and “new line” to start out writing on a brand new line.

In the identical “Instruments” drop-down menu that incorporates the voice typing device you will discover the overall accessibility settings menu. It’s there that you may allow help for display screen readers and display screen magnifiers.

On the subject of display screen readers, once you insert a picture right into a Google Doc you possibly can right-click on it to carry up the choice so as to add alt textual content. Alt textual content is textual content that you just add to a picture to explain what’s within the picture. Display screen readers will learn the alt textual content.

Grackle is a Google Docs and Slides add-on that can verify your paperwork and slides for accessibility compliance. Once you run Grackle’s accessibility checker it should determine locations the place your slide would not meet accessibility requirements. It makes solutions for enchancment on the areas during which your doc, slide, or sheet would not meet accessibility requirements. A number of the solutions could be applied with only a click on from the Grackle Add-on menu whereas others are adjustments that you’ll have to make your self.

You’ll be able to watch an illustration of all the Google Docs accessibility choices talked about above proper right here.

Google Slides

In Google Slides subtitles seem on the backside of your display screen if you end up in full-screen presentation mode. You’ll be able to allow subtitles by coming into presentation mode then hovering your cursor over the lower-left nook of your slides to make the subtitles choice seem. This brief video offers an illustration of the best way to allow subtitles in Google Slides.

Alt textual content, brief for various textual content, is textual content that you may add to photographs and movies to explain what they’re and or what they comprise. Including alt textual content could make your slideshows accessible to individuals who use display screen readers. The alt textual content describes what’s in an image, chart, or video that’s included in a slide. PowerPoint, Keynote, and Google Slides all present choices for including alt textual content to your displays.

So as to add alt textual content to photographs or movies in Google Slides merely right-click on the picture or slide to which you have to add alt textual content. The menu that seems once you right-click on the picture or video will embrace an alt textual content choice the place you possibly can then write a title and outline for the picture or video. This video offers an illustration of the best way to add alt textual content to Google Slides.

This submit initially appeared on Should you see it elsewhere, it has been used with out permission. Websites that steal my (Richard Byrne’s) work embrace CloudComputin and WayBetterSite. Featured picture captured by Richard Byrne.

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